AN INTRODUCTION TO TAŽ DOCUMENT ARCHIVING

Searching for archived data no longer requires the services of Indiana Jones. Working your way back through a paper jungle (or chart) used to be a trip into the dark hole. As hospitals are gearing themselves for the 21^st Century, software and hardware requirements are needed to maintain electronic data with the ability to efficiently transform these bits and bites into a printed copy.

Health care enterprises are moving toward optical imaging for their electronic health record solution. This solution, however, must possess the ability to secure simultaneous access to patient records. Implementing an electronic patient record system often involves the following general guidelines:

ˇ         An imaging system is purchased
ˇ         The HIM director must develop procedures for hard copy input:
ˇ         Import documents from existing HIS systems. This information is stored as computer output to laser disk (COLD). COLD storage allows direct storage of data from ancillary hospital systems. It decreases the amount of time consuming scanning of hard copy documents. This is a fast efficient method of inputting significant levels of data such as lab results.
ˇ         Remaining forms are modified for legibility and formatted to accept either OCR or bar coding indexing information. Generally, most document imaging systems will index documents on two levels--patient account information and document type index. Indexing allows you to retrieve patient records quickly by searching for the patient identifier.
ˇ         Departmental records management processes are streamlined to expedite records preparation and scanning. This is the most difficult step for department management since it requires a rethinking of how data is to be handled.

Our TAŽ Optical Storage System provides a fast efficient method of selecting documents. It can be summarized as follows:

ˇ         TAŽ Optical Storage system provide a straight forward secure connection between TAŽ View Modules and archived documents
ˇ         Allows purged reports to move automatically to optical
ˇ         Minimizes need for fixed disk space

TA's Optical Storage System allows record/member level retrieval for specific TAŽ files right from familiar TAŽ Viewing. This provides the most secure retrieval system available in the market. Your physicians and TAŽ users continue to search for transcriptions using the same method they have always used. Both archived and current transcriptions are located and retrieved the same as before from a user perspective. Other archival systems require users to search on-line for current transcriptions and then to search within a separate optical system for archived transcriptions. This is frustrating and more time consuming for health care providers. Call 800 344-1323 for more information about TAŽ Archiving.


News and Events	AN INTRODUCTION TO TAŽ DOCUMENT ARCHIVING Searching for archived data no longer requires the services of Indiana Jones. Working your way back through a paper jungle (or chart) used to be a trip into the dark hole. As hospitals are gearing themselves for the 21^st Century, software and hardware requirements are needed to maintain electronic data with the ability to efficiently transform these bits and bites into a printed copy. Health care enterprises are moving toward optical imaging for their electronic health record solution. This solution, however, must possess the ability to secure simultaneous access to patient records. Implementing an electronic patient record system often involves the following general guidelines: ˇ An imaging system is purchased ˇ The HIM director must develop procedures for hard copy input: ˇ Import documents from existing HIS systems. This information is stored as computer output to laser disk (COLD). COLD storage allows direct storage of data from ancillary hospital systems. It decreases the amount of time consuming scanning of hard copy documents. This is a fast efficient method of inputting significant levels of data such as lab results. ˇ Remaining forms are modified for legibility and formatted to accept either OCR or bar coding indexing information. Generally, most document imaging systems will index documents on two levels--patient account information and document type index. Indexing allows you to retrieve patient records quickly by searching for the patient identifier. ˇ Departmental records management processes are streamlined to expedite records preparation and scanning. This is the most difficult step for department management since it requires a rethinking of how data is to be handled. Our TAŽ Optical Storage System provides a fast efficient method of selecting documents. It can be summarized as follows: ˇ TAŽ Optical Storage system provide a straight forward secure connection between TAŽ View Modules and archived documents ˇ Allows purged reports to move automatically to optical ˇ Minimizes need for fixed disk space TA's Optical Storage System allows record/member level retrieval for specific TAŽ files right from familiar TAŽ Viewing. This provides the most secure retrieval system available in the market. Your physicians and TAŽ users continue to search for transcriptions using the same method they have always used. Both archived and current transcriptions are located and retrieved the same as before from a user perspective. Other archival systems require users to search on-line for current transcriptions and then to search within a separate optical system for archived transcriptions. This is frustrating and more time consuming for health care providers. Call 800 344-1323 for more information about TAŽ Archiving. July 1998 TAŽ News

July 1998 TAŽ News