Distribute⁺ is an integral part of the TA⁺ system delivering transcripts to printers or fax machines and increasingly via electronic means including folder drop, web service and HL7.  Distribution is organized by site-specific Rules, with each rule set up and named for future reference.  Our electronic download feature has replaced traditional print and fax for many physician practice customers. Distribution options are configurable by physician, by report type, by department, by type of routing (print or fax) to an unlimited number of destinations.  The audit logging of TA⁺ includes all distribution activity with time, date, workstation ID, User ID and device ID records.  If copies were printed or faxed at different times, each instance creates a separate record in the log. 

DISTRIBUTE⁺ ROUTING OPTIONS INCLUDE:

• Automatically print or fax immediately after completion
• Print or fax single transcripts on demand for specific needs such as insurance company requests
• Print a select group or range of transcripts on demand at one time to a local printer 
  • Includes a ‘never printed’ search criteria button to find jobs that have not been printed
• Automatically print or fax as part of a scheduled batch 
• Automatically print or fax to facility departments (HIM, Radiology, Cardiology) 
• Automatically print or fax to the current nursing unit where the patient resides
• Customized routing by:
  • Report type, physician, physician group and by individual departments  
• Print or fax before or after electronic signature, labeling “Preliminary” when appropriate
• Ability to reproduce partial or complete batch print
• Automatically create & route carbons for the following physicians: Dictating, Referring, Attending, Ordering, Family
• Prevent sensitive documents (select report types) from printing
• Addenda automatically print or fax with originals, your choice before or after

DOCUMENT SORTING AND DISTRIBUTION FEATURES:

• Print copies of a report to multiple locations simultaneously
• Physician’s originals and copies sorted by physician number while batch printing 
• Name of physician recipient is printed at top of each document during batch print 
• Physician’s copies printed or faxed as part of a physician group
• Copy recipients may be displayed on documents as cc’s or may be suppressed
• Several watermark options are provided to label copies including:
  • Original, Auxiliary Copy, E-Sign, Preliminary, Carbon Copy
• Date and time prints automatically at top of each document at all locations
• Ability to produce automatic fax cover sheet with option to include user-defined text

ELECTRONIC DOWNLOAD

     Hospitals using the TA⁺ download feature opt to provide electronic transcript copies to associated physician groups.  Distribute⁺ allows authorized users to download selected reports from a secure, https, TA⁺ web site for local storage in folders within their own network.  Using the download feature, physician group practices can move transcription reports into electronic physician practice management systems.  Practices can initiate a download each morning to receive the prior day’s transcription reports.  Multiple naming conventions are offered using patient name, job number, work type and other options to index files according to the practice’s preference.  Users can select to download all new reports or only specific jobs.  TA⁺ logs the download activity in the audit tracking system with other user actions i.e. transcribing, viewing, printing, faxing and editing.