Dictate⁺ the dictation system of TA⁺, is a fully-featured voice capture system comprised of a Windows server, standard hardware and Intel-Dialogic® voice cards. As a component of the TA⁺ platform, it provides state of the art technology, reliability and ease of use. Dictate⁺ system prompts can vary by department within a healthcare facility. For efficiency, select prompts can be eliminated that do not apply to a particular dictator. Costly proprietary dictation consoles are eliminated since web-based Dictate⁺ displays turnaround, prompt selections, user profiles and job volume status to authorized users from any Internet-enabled PC.

VOICE CAPTURE OPTIONS WITH DICTATE⁺:

DICTATE⁺ BENEFITS FOR PHYSICIANS:

• Configurable dictator prompting is provided to mimic current dictation practices and ease transition

• Specialized dictation device voice files are stored inside the central digital dictation system for access by others

• Physicians may flag a job as a STAT while in the middle of dictating

• Ability to listen into dictation system via phone or in TA+ via web for review of dictation not yet transcribed

• Dictator option to receive verbal confirmation (job number) after each dictation job

• System ability to select tones (including silence) for Begin, Rewind, Pause, End, Play and Fast Forward

• Configurable phone keypad keys. For instance, record action can be assigned to any number on your keypad

• Jobs can be saved in an open or incomplete status allowing the physician to access them later for completion

• User profiles include 1) Listen-only, 2) Dictate-only or 3) Listen and Dictate:

  • Users with profiles to both Listen and Dictate dial into system once to select activity. Available options:

  • System assumes user is a dictator when entering the system. User switches to listen mode via keypad

  • User is setup to receive an explicit prompt: Press 1 to dictate new reports or 2 to listen to existing reports

DICTATE⁺ BENEFITS FOR MANAGERS

• Regulatory compliance by automatically adding dictation date and time to transcripts at time of report creation

• Ability to monitor pending system activity from any internet-enabled PC instead of a proprietary console

• Ability to monitor activity from home and other off-site locations using Internet Explorer 6.0 or higher

• Displays disk capacity, visual display of on-line activity by transcriptionist and dictator

• Automatically routes work to: in-house staff, at-home staff, secondary campus staff or A+ Network

• Displays dictation minutes backlogged, unassigned jobs and assigned jobs requiring action

• TA+ includes a variety of dictation activity reports for analysis in detail and summary formats

• Dictate+ creates facility-specific dictation instructions in a printable pdf file, including keypad entries and worktypes

DICTATE⁺ TECHNOLOGY

• Fewer telephone circuits and dictation system ports are needed since MTs are not connected to dictation system

• Compressed voice files provide speedier transmission

• Encrypted voice files allow for regulatory compliance relating to privacy and HIPAA

• Standard hardware with open architecture, ODBC and SQL compliant, for optimized voice management

• Option for analog circuit dialogic card or PRI circuit (digital card with 24 channels)

• Customized system configurations to meet the needs of multi-facility healthcare organizations